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Satisfactory Academic Progress (SAP)

To be eligible for federal, state, and institutional financial aid, all students are required to maintain Satisfactory Academic Progress (SAP) standards.  The regulations provided by the U.S. Department of Education are geared to encourage student progress toward obtaining a degree. Virginia Tech has established its own policy to adhere to these guidelines.

It is important to note these requirements may differ from standards for Academic Suspension. SAP and Academic Suspension are not related in any way. Getting approval for a SAP Appeal does not allow a student to be removed from Academic Suspension.

All federal, state, and institutional aid is subject to the SAP Policy. Alternative loans will not be certified unless a student is in compliance with SAP standards.

If a student fails any of the SAP standards, the student’s financial aid eligibility will be suspended.

Notification of Satisfactory Academic Progress

Students who have met these requirements will not receive any type of notification.  University Scholarships and Financial Aid will send a notification to students who have not met SAP standards stating ineligibility for financial aid. The notification will be sent by email to the student’s Virginia Tech email address and will outline the academic standards, reason(s) the student failed, and other pertinent information regarding appeal reason and procedures.


 Appeal Deadlines


Fall Priority Deadline  - June 9, 2023
(appeal decisions made by fall bill posting date, July 18, 2023). Final deadline August 21, 2023.
Spring Deadline - January 16, 2024. 
Summer Deadline - May 20, 2024. 

SAP Appeal Forms

Note: When failing for Maximum Timeframe you are required to submit both the SAP Appeal form and the SAP Advisor form.